IMPORTANT NOTICES
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County Clerk Job Description
The Kansas County Clerk and Election Official has many duties. Though it would be impossible to list every job that every county clerk/election official does, a snapshot is available below.
Clerical
- Clerk to the Board of County Commissioners
- Records and maintains official minutes of meetings
- Attests the signatures of the County Commissioners on documents
Budgeting
- Responsible for office budget(s)
- Keeps all financial reports of the County and other entities
- Assists smaller taxing entities with budget preparation annually
Taxation
- Calculates July and November abstracts of valuation and taxation
- Prepares the tax roll in preparation of printing tax statements
- Sets and certifies levies annually
- Motor Vehicle Abstract Certification annually
Payroll/Human Resources (duties may vary by county)
- Administers Payroll for all County employees
- Reports and pays all employment taxes and insurance premiums
- Issues W-2s for County employees
Voter Registration/Election (Chapter 25 of Kansas Statutes)
- Is responsible for all aspects of election: ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
- Maintains records of elections in official abstract
Miscellaneous
- Sells moving permits, cereal malt beverage licenses and firework permits
- Maintains fixed asset inventory for the County
- Assists taxpayers annually with Homestead and Food Sales Tax refunds
- Freedom of Information Officer for the County (in most counties)
- Notary Public for State of Kansas to conduct notarizations
- Administers Oaths of Office and Swears-in Sheriff's Deputies
- Sells Wildlife and Parks Hunting and Fishing licenses