IMPORTANT NOTICES

County Clerk job description

The Kansas County Clerk and Election Official has many duties.  Though it would be impossible to list every job that every county clerk/election official does, a snapshot is available below.  

Clerical

• Clerk to the Board of County Commissioners
• Records and maintains official minutes of meetings
• Attests the signatures of the County Commissioners on documents

Budgeting

• Responsible for office budget(s)
• Keeps all financial reports of the County and other entities
• Assists smaller taxing entities with budget preparation annually
  
  

Taxation

• Calculates July and November abstracts of valuation and taxation
• Prepares the tax roll in preparation of printing tax statements
• Sets and certifies levies annually
• Motor Vehicle Abstract Certification annually  

Payroll/Human Resources (duties may vary by county)

• Administers Payroll for all County employees
• Reports and pays all employment taxes and insurance premiums
• Issues W-2s for County employees

Voter Registration/Election (Chapter 25 of Kansas Statutes)

• Is responsible for all aspects of election:  ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
• Maintains records of elections in official abstract  
  
  

Miscellaneous

• Sells moving permits, cereal malt beverage licenses and firework permits
• Maintains fixed asset inventory for the County
• Assists taxpayers annually with Homestead and Food Sales Tax refunds
• Freedom of Information Officer for the County (in most counties)
• Notary Public for State of Kansas to conduct notarizations
• Administers Oaths of Office and Swears-in Sheriff's Deputies
• Sells Wildlife and Parks Hunting and Fishing licenses