Certified County Clerk and Deputy Picture 002



Woodson County Certified County Clerk Tesla Bayles and Certified Deputy Clerk Renee Jones









KCCEOA Scholarship Program 


 Budget Hearings 2023







County Clerk Job Description

The Kansas County Clerk and Election Official has many duties.  Though it would be impossible to list every job that every county clerk/election official does, a snapshot is available below.  


2021 Kansas Statutes 19-304. Duties of county clerk. The county clerk shall: (a) Keep the clerk's office at the county seat; (b) attend the sessions of the board of county commissioners, either in person or by deputy; (c) keep the seals, records and papers of the board of commissioners; (d) sign the records of the proceedings of the board of commissioners, and attest the same with the seal of the county; and (e) have the general powers of a notary public in the performance of all notarial acts. History: G.S. 1868, ch. 25, § 43; R.S. 1923, § 19-304; L. 1998, ch. 81, § 1; July 1.

  • Records and maintains official minutes of meetings
  • Attests the signatures of the County Commissioners on documents



  • Responsible for office budget(s)
  • Keeps all financial reports of the County and other entities
  • Assists smaller taxing entities with budget preparation annually


  • Calculates July and November abstracts of valuation and taxation
  • Prepares the tax roll in preparation of printing tax statements
  • Sets and certifies levies annually
  • Motor Vehicle Abstract Certification annually  

Payroll/Human Resources (duties may vary by county)

  • Administers Payroll for all County employees
  • Reports and pays all employment taxes and insurance premiums
  • Issues W-2s for County employees

Voter Registration/Election (Chapter 25 of Kansas Statutes)

  • Is responsible for all aspects of election:  ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
  • Maintains records of elections in official abstract  


  • Sells moving permits, cereal malt beverage licenses and firework permits
  • Maintains fixed asset inventory for the County
  • Assists taxpayers annually with Homestead and Food Sales Tax refunds
  • Freedom of Information Officer for the County (in most counties)
  • Notary Public for State of Kansas to conduct notarizations
  • Administers Oaths of Office and Swears-in Sheriff's Deputies
  • Sells Wildlife and Parks Hunting and Fishing licenses