Woodson County Certified County Clerk Tesla Bayles and Certified Deputy Clerk Renee Jones

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IMPORTANT NOTICES

KCCEOA Scholarship Program 

 2024 NOTICE OF BUDGET HEARING FOR ENTITIES  CLICK HERE

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County Clerk Job Description

The Kansas County Clerk and Election Official has many duties.  Though it would be impossible to list every job that every county clerk/election official does, a snapshot is available below.  

Clerical

2021 Kansas Statutes 19-304. Duties of county clerk. The county clerk shall: (a) Keep the clerk's office at the county seat; (b) attend the sessions of the board of county commissioners, either in person or by deputy; (c) keep the seals, records and papers of the board of commissioners; (d) sign the records of the proceedings of the board of commissioners, and attest the same with the seal of the county; and (e) have the general powers of a notary public in the performance of all notarial acts. History: G.S. 1868, ch. 25, § 43; R.S. 1923, § 19-304; L. 1998, ch. 81, § 1; July 1.

• Records and maintains official minutes of meetings
• Attests the signatures of the County Commissioners on documents

Budgeting

• Responsible for office budget(s)
• Keeps all financial reports of the County and other entities
• Assists smaller taxing entities with budget preparation annually
  
  

Taxation

• Calculates July and November abstracts of valuation and taxation
• Prepares the tax roll in preparation of printing tax statements
• Sets and certifies levies annually
• Motor Vehicle Abstract Certification annually  

Payroll/Human Resources (duties may vary by county)

• Administers Payroll for all County employees
• Reports and pays all employment taxes and insurance premiums
• Issues W-2s for County employees

Voter Registration/Election (Chapter 25 of Kansas Statutes)

• Is responsible for all aspects of election:  ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
• Maintains records of elections in official abstract  
  
  

Miscellaneous

• Sells moving permits, cereal malt beverage licenses and firework permits
• Maintains fixed asset inventory for the County
• Assists taxpayers annually with Homestead and Food Sales Tax refunds
• Freedom of Information Officer for the County (in most counties)
• Notary Public for State of Kansas to conduct notarizations
• Administers Oaths of Office and Swears-in Sheriff's Deputies
• Sells Wildlife and Parks Hunting and Fishing licenses